You may wonder if your company is one of the last diehards that still use the traditional method of faxing. Well, rest assured. Many businesses of various sizes and areas of expertise, such as lawyers, real estate agents and doctors, still use this method on a daily basis.
However, the technology involved in telecommunication has progressed enormously over the last few years, providing businesses with new means of transmitting documents that are much more expeditious, efficient and flexible. Among these means, online faxing represents one of the most significant evolutions.
Find out how you can fax without a fax machine using an online fax system.
Why is faxing still essential?
Although the arrival of emails has contributed to reducing the number of faxes sent and received, the fact of the matter is that this means of communication still remains relevant.
Imagine that your financial analyst asks you to send a document authorizing a transaction, or that your doctor would like to send you a copy of your last lab results. Email is not a secure enough means to send such important and confidential documentation, and regular mail is decidedly too slow. Fax stays the most secure means of communication.
The functioning of the traditional fax machine
A traditional fax machine requires an active telephone line to be able to function. The standard machine calls the telephone number to which you wish to send a fax. When the telephone call is received, the machine transmits the document to the same number.
Prior to the advent of modern technology, fax machines were the only means available to securely send and receive documents. However, sending a fax always had its share of irritants. The files first had to be printed in order to be faxed, which resulted in additional expenses for paper and ink. Furthermore, back then, the image quality and clarity of faxed documents were poor at times.
The arrival of online faxing: a true revolution
So, if faxing is still essential, but the traditional method is becoming increasingly outdated, you are surely asking yourself how you can transfer you documents more efficiently while ensuring their security.
The answer to this question is online faxing. Online faxing, also called Internet faxing or virtual faxing, can be as easy as entering an email address. This type of solution, which uses IP infrastructures, enables sending one or several documents to any fax machine or to another virtual fax recipient. You simply have to attach a document and press “send.”
As it uses the Internet, the online fax system is also accessible via mobile devices such as tablets and smart phones. It goes without saying that this feature provides much more flexibility than traditional faxing. Indeed, it is now possible to send and receive faxes from anywhere. The documents are transmitted digitally, which also makes archiving easier.
XMedius: global leader in online faxing
For several years, XMedius has been offering its customers the most efficient solutions that are constantly optimized to meet the new realities of business’ data transfer requirements. The XM Fax® solutions suite transforms the manual handling of your organization’s inbound and outbound data transmissions into a managed business workflow. XM Fax software solutions are designed and continuously optimized to enhance productivity, streamline operations, and keep companies compliant with ever-increasing regulatory requirements.
XM Fax On-Premises
Redefining fax since 2002, XM Fax On-Premises is the XMedius flagship solution to fax documents online. XM Fax On-Premises is highly scalable to meet the growing document exchange needs of organizations of all sizes. Eliminate fax hardware by sending and receiving sensitive documents from an industry-leading fax solution directly from your workstation, multifunction printer, laptop, or mobile device.
To offer flexible deployment options, XM Fax On-Premises is available in Service Provider, Enterprise, and Express editions.
XM Fax Cloud
In addition to reducing costs by eliminating fax machines, ink, and toner, XM Fax Cloud happens to be hosted by one of the most secure hosting infrastructures in the world. The XMedius cloud fax solution deploys rapidly, so you’ll experience virtually no downtime. Sending and receiving your data transmissions through the cloud means no additional hardware or software investments, and no busy signals.
XM Fax Cloud also offers unlimited scalability and fax capacity, so as your business grows, your eFax solution will grow right alongside it.
XM Fax Hybrid
XMedius fax services: fax documents online according to your needs
Whether you opt for our XM Fax On-Premises, Cloud or Hybrid solution, you have the guarantee of working with an industry-leading company with over two decades of FoIP experience. To discover the benefits of our professional services or for more information on how your organization can take advantage of our advanced Fax solutions, contact one of our specialists today!
We will be happy to answer all your questions about our different solutions. As a technology leader, we always strive to offer you an approach that is tailored to your needs, bringing you the speed and security required to optimize your business operations and document management.